Automated Visitor Management System Benefits

March 21st, 2019

Houston business owners shouldn't fret if they don't know what an automated visitor management system is as everything will be explained here. Visitor management is the act of greeting guests and processing their information into a system. There is always the old school method of having an employee at the front desk check visitors in with a logbook. However, this option can allow human error to occur and leave the organization vulnerable to threats.

Meanwhile, an automated visitor management system can be operated from a smartphone, tablet, or desktop. It speeds up the flow of visitors by eliminating long lines caused by manual check-ins. Aside from enhancing the visitor experience, Houston organizations can benefit from having automated systems installed in other ways too. For instance, this alternative increases security and reduces costs.

Guests perform self-registration, and a visitor pass is printed out automatically. Plus, this solution can work directly with an individual's Microsoft Outlook Calendar and Gmail account. In turn, they can receive an email with directions to a specific office or a map of the location after registering. Curious Houston persons should read further to discover the ins and outs of the benefits associated with an automated visitor management system.

Improve Customer Satisfaction

Making clients happy and satisfied is easier said than done these days. However, an automated visitor management system can assist you in keeping customers content. How? Well, if the person is running late for a meeting, the last thing they want to do is wait in a long line to check-in. Doing so will make them run even later and leave them agitated. Instead, business owners can show clients how much they care by sending them confirmation emails with directions and instructions to get them where they are supposed to be quickly.

Increase Safety And Security

As touched on briefly above, mistakes can happen with traditional visitor management methods. A groggy employee could write something down wrong and mistakenly let an intruder inside the building. Automated systems keep accurate records of who is coming into the establishment. Thus, workers and guests are protected from unauthorized persons entering the structure.

When safety and well-being are the primary topics of concern, businesses can't be too careful. Letting just anyone into the property may lead to thefts, assaults, and other crimes. So, give your employees and guests the safety and security that they deserve with an automated visitor management system.

More Than Merely A Sign In System

Automated visitor management systems use scanners, cameras, and software to screen visitors. They eliminate the need for a bunch of paperwork, which can become lost or misplaced. Additionally, the devices are extremely flexible. Updates, storage, and memory can be added to accommodate the organization's specific demands. Hence, if the establishment remodels, adjustments can be made to the system to allow it to grow with the business.

These are only a few of the benefits included with automated visitor management systems, but there are plenty of others. So, do some legwork and research them for yourself. Then, you will be able to see the perks of having a high-quality system.

"Steve I just wanted to thank you and your partner Ray Kindsfather for the fine work you men did installing the security cameras around my home. The quality of the pictures is excellent, the clarity in day or infrared mode is exactly what I was looking for. What good is a camera if you can't identify the person and these cameras will greatly assist the police in identifying a perpetrator. The computer side of the job is easy and fast with very little adjustment time for me in finding what I want to see. Software and hardware get A+++++ no doubt about. The Ring is equally easy to use and the quality of the camera is equally strong. The installation was clean and fast. You maintain a clean site, it’s like you were never here. You answered all my questions with pin point accuracy. Integrity suits you well. Your answers were honest and to the point. Refreshing in today’s world. All and all you and Ray make a strong team at DWS Technology LLC. I have no problem recommending you to friend or family, home or business. God bless you both with your business. I will call you for future installations. "

Cliff Mulvaney


"Ray, in reviewing several different security cameras there were many good products, but none met my criteria of clarity and no long-term contract. Raymond, you showed me one product that caught my attention with the clarity and distance viewing that I could not get with other systems. The zoom after a few feet became distorted with the other systems but with the Alibi NVR package you demoed, we could zoom in and out with clarity which made this product stand out from all the rest. The NVR system is so simple, in fact, anyone can configure the system to suit their needs. You can monitor your home from your smartphone or tablet and having security cameras makes it a great deterrent for criminal activity. DWS Technology delivered as promised! Your installation crew worked clean and treated my home as if it was their own. Great attention to detail! I will recommend DWS Technology to anyone! Great job guys!"

Eli R.

"DWS Technology does great work! I found them to be knowledgeable, professional and cost-effective. DWS designed a company-wide integrated comprehensive solution with site survey drawings outlying every detail of the project for our nine major locations. The surveillance performance we needed was exactly what we received. DWS, you outperformed our expectations and continue to do so with your tech support. Thank you for providing great service and delivering on your promises."

John Schreiber

Building Superintendent, Catholic Charities

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